These terms and conditions are applicable to all services provided by The Hague Institute for Innovation of Law (“HiiL”) to users, as well as to all information, recommendations, documents and services.

1. General

HiiL observes the utmost care in compiling and maintaining the information provided on the website. However, HiiL cannot guarantee that this information is always completely accurate, comprehensive and current. Adopted documents of the association, such as an annual report and the code of conduct, are legally valid. Other information provided on or via our website is therefore exclusively intended as general information and no further rights can be derived therefrom.

2. Links from and to other websites

This website provides links to external websites and providers. HiiL is not liable for the use or the content of Internet sites to which reference is made, nor for providers linked to the website of HiiL.

3. Copyright and intellectual property rights

The copyright of this website and all information thereon is vested in HiiL or in third parties, who have made these (visual) materials available to HiiL with their consent. Copying or disclosing visual materials derived from the website (and its components) electronically or otherwise without the prior authorisation of HiiL, is not permitted.

4. Privacy statement

HiiL attaches great value to the protection of your personal data. In this privacy statement, we provide information about how we handle personal data. We do the utmost to safeguard your privacy and therefore handle personal data with due care. HiiL conforms to the applicable laws and regulations, including the General Data Protection Regulation (Algemene Verordening Gegevensbescherming, AVG), in all cases. This means that:
Your personal data are processed in accordance with the purpose for which they have been provided. This purpose and the type of personal data are incorporated in this privacy statement.
The use and/or processing of your personal data remains restricted exclusively to those data that are minimally required for the purpose for which they are provided and/or processed.
Suitable technical and/or organisational measures have been taken to guarantee the security of your personal data.
Personal data will not be passed on to other parties unless this is required to achieve the purpose for which they have been provided.
We are aware of your rights concerning your personal data, and it is our intention to inform you of these and to respect them.
Google Analytics will record your IP address when you visit our website. By this means, we measure how our website is used. Google Analytics uses cookies, and visitors to the website are asked to accept them.

For what purpose do we process your personal data?

Your personal data are being processed by HiiL for the following purposes:

• To be able to participate in HiiL’ activities.
• To send out newsletters and invitations.
• To send specific professional e-mails, depending on the field.

We can request the following personal data from you for the above-mentioned purposes:

• First name;
• Surname prefix(es);
• Surname;
• E-mail address;
• Telephone number;
• Job title and organisation.

Provision to third parties

We can provide the data you give to us to third parties if this is necessary to achieve the purposes described above.

Retention period

HiiL will retain personal data not longer than required for the purpose for which they have been provided or than what is required by law. Participation in activities will be archived for use in agreed follow-up activities and for potential internal evaluation purposes. HiiL will retain your data not longer than two years.

Security

We have taken suitable technical and organisational measures to safeguard your personal data from wrongful processing. As such, we have taken the following measures, for example:

• All persons who can take cognizance of your data on behalf of HiiL are obliged to keep these confidential.
• A username and password policy are in effect on all our systems.
• Backups are made of the personal data so as to restore them in the event of physical or technical incidents.
• Our employees have been informed about the importance of personal data protection.

As HiiL, we are responsible for processing your personal data. If you wish to submit any questions you have as a result of reviewing our privacy statement or more general questions or wish to contact us, you can do so via privacy@hiil.org. You can also contact us at this address if you want to inspect the data we retain about you or to have these data corrected or deleted.

Complaints

Please contact us if you have a complaint about the processing of your personal data. You always retain the right to submit a complaint to the Dutch Data Protection Agency (DPA); the supervisory authority for privacy.

Cookie

Our website uses cookies necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.

Cookies used:

• PHPSESSID: not tracking, expires when the active session is closed
  
• language: not tracking, remembers the selected language for a next visit. expires is 1 month
• viewed_cookie_policy: remembers the cookie consent settings.

Set by Google Tag Manager and Google Analytics:

• _ga,
• _gcl_au,
• _gid.

How to prevent cookies from being placed?

Disabling cookies only has an effect on the device on which you disable them. In case you use more than one device you will have to repeat the actions to disable cookies. How to disable Cookies: Internet Explorer / Firefox / Safari / Chrome.